24th January 2021
The meeting was opened at 19:35 hours.
The following members were present: S Casey (Chair), L Jenkins (Vice Chair) and J Tucker (Treasurer/Shop Admin) and T Clegg (website admin).
The following apologies were accepted on behalf of M Newton (Secretary), F Lowe (Welfare), and A Brown (Events/General).
Previous Minutes:
The only outstanding action was the points raised by Mr Steve Yates. There had been no dialogue from members since the last minutes were posted. This was noted and this discussion will go forward to the AGM in May 2022
Chair:
The Chair spoke about the ongoing situation in the UK. He would like to convey his best to all the members and their families at this present time. The upcoming AGM & Reunion was discussed, and the committee have had no choice but to cancel this year’s Reunion Weekend. The plan (to be discussed and confirmed) is to have the rescheduled Anniversary Weekend, keeping the same format at Melton Mowbray, the weekend of 30th April – 01st May 2022. The Committee will stay in post until then, and those that were agreed to carry out reunion specific tasks (blackthorn etc) will also remain as agreed. As for the 2021 Cenotaph, it is hoped that this will take place, albeit, on a smaller scale, we will wait and see what happens throughout the year. If any members are experiencing any mental health issues, please reach out to the membership or contact Mr Frank Lowe (Association welfare Officer).
Vice:
The Vice will continue to carry out legacy work, his email address is now the following: larryjenkins2@icloud.com
Secretary:
Nothing to add.
Events/General:
Nothing to add.
Treasurer / Shop:
Membership is sitting at 194, although the membership number tallies 202, there are a number of ‘retired numbers’ of those members that have passed and their number will not be re-issued. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if you are able to, if not PayPal will take 3% of that payment, meaning the association will lose funds.
Shop Stock:
JT has taken stock of new shop items; namely key rings, they are on the website shop page and are now available to purchase. those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
JT would like to remind all that there has been a price increase in certain items within the clothing range. These items will be costed at the time of JT being invoiced; he will give as much advance notice to the buying member. JT would like to reiterate that the purple wreaths that are ordered by members will be a standard wreath, if they wish to have extra items added i.e., Rope lead / hessian then you must state this and be prepared to pay extra if this is the case. The standard wreaths for the NMA and AAW will have rope lead and hessian on.
Association funds (as at 24/01/21) £2,667.29
JT has been informed by the Nationwide Building Society that all the Trustee Treasurer Accounts will be closing in the next 12 months, to that end, he has been advised to open an online business account. He is looking into this, as it may present problems for those members that send cheques etc. He will explore other banks to see if there are any other options available. He will keep everyone updated. Payments are still being taken in the usual way. This year’s subscriptions are payable at any time, with no cut-off planned, as in recent years, however, the treasurer does not want to be chasing members at the latter stage of this year. If any members are experiencing any financial difficulties, please contact the treasurer directly, and a plan will be put in place.
Website:
All members will have received new login details for the new website from Kevin Potter, if members have not received one, then please contact him or JT. All submissions to the website for potential new members will now go to JT directly, and not the Association email, so he can deal with them as they come in. The website has experienced some problems, but those behind the scenes are working hard to rectify this, but this should not impact the members login and use of the site, and we urge all members to at least log on and look. If any members want any details added to photos within the gallery, then please contact Kevin and he will add them for you. It is there for you, please use it!
AOB:
Committee Vacancy:
Due to family and other commitments, the committee are looking for someone to replace Trish as the website administrator, Trish, along with Kevin Potter will be able to carry out an extensive hand-over of the site once we have a replacement. This position will be continuously advertised.
Social Media:
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, we do not want any information to be missed. Also, that any Association business should not be discussed outside of the Association, especially non-association social media groups. Can members please not copy and paste any shop items on non-association social media groups. The shop is for the benefit of the membership. If a non-member wishes to purchase anything from the shop, please direct them to JT in the first instance. The Chair would also like to reiterate members conduct on social media as per page 15 of the Association Constitution & Rules.
JT raised the idea of the association having its own zoom account, this will make life easier for committee meetings and for new committee members – meaning they will not have to have their own account to join a meeting. JT will investigate pricings and get back to the committee in due course. (ongoing- Jan 21).
AGM & Reunion 2022:
The committee will discuss this throughout 2021, the membership will be kept informed throughout. The invites will be sent out via Facebook Events to those members that are using that platform, and emails will be sent out to those members not using social media. More details will be sent out in Jan 22. The committee have asked Hargreaves to design an Anniversary Logo, which we now have (we have two which will be slightly altered due to the current and ongoing situation), and JT is awaiting to add this to the portfolio. This will be available from January 21 – and will last 24 months. After which, the ‘Anniversary’ part of the logo will be dropped, and that logo will then join the portfolio.
The committee are still looking for ideas for some form of memento that would not break the bank, and all would be happy to receive to commemorate the occasion. Any ideas, please forward to the committee for discussion.
Cenotaph 2021:
As per the Chairs brief, we will await any confirmation from the RBL, and the members will be informed as soon as JT receives any correspondence.
Diary Dates:
Kilkeel Parade – TBC
AGM & Reunion 2022 – Weekend of 30th April / 01st May 2022
With no further business, the meeting finished at 20:00 hours.
The next meeting will take place Sunday 28th February (TBC) 2022.
26th November 2020
The meeting was opened at 19:45 hours.
The following members were present: S Casey (Chair), L Jenkins (Vice Chair) and J Tucker (Treasurer/Shop Admin)
The following apologies were accepted on behalf of M Newton (Secretary), F Lowe (Welfare), T Clegg (website admin), and A Brown (Events/General).
Previous Minutes:
The only outstanding action was the points raised by Mr Steve Yates. There had been no dialogue from members since the last minutes were posted. This was noted and this discussion will go forward to the AGM in May 2021.
Chair:
The Chair briefly spoke about the ongoing situation in the UK. He would like to convey his best to all the members and their families at this present time. He would like to welcome Mr Michael Porter and Mr Michael Dwight to the Association. There had been some discussion on social media regarding a contingency plan for the AGM. At this present moment in time, the committee are not able to make such a plan as we do not know what the position of the country will be in, come next year.
Vice:
The Vice will continue to carry out legacy work, his email address is now the following: larryjenkins2@icloud.com
Secretary:
Nothing to add.
Events/General:
Nothing to add.
Treasurer / Shop:
Membership is sitting at 194, although the membership number tallies 202, there are a number of ‘retired numbers’ of those members that have passed and their number will not be re-issued. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if you are able to, if not PayPal will take 3% of that payment, meaning the association will lose funds.
Shop Stock:
JT has taken stock of new shop items; namely key rings, they are on the website shop page and are now available to purchase. those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
JT would like to remind all that there has been a price increase in certain items within the clothing range. These items will be costed at the time of JT being invoiced; he will give as much advance notice to the buying member. He is still awaiting the arrival of one clothing item, once arrived, will dispatch.
JT would like to reiterate that the purple wreaths that are ordered by members will be a standard wreath, if they wish to have extra items added i.e. rope lead / hessian then you must state this and be prepared to pay extra if this is the case. The standard wreaths for the NMA and AAW will have rope lead and hessian on.
Association funds (as at 26/11/20) £3014.02
JT has been informed by the Nationwide Building Society that all the Trustee Treasurer Accounts will be closing in the next 12 months, to that end, he has been advised to open an online business account. He is looking into this, as it may present problems for those members that send cheques etc. He will explore other banks to see if there are any other options available. He will keep everyone updated. Payments are still being taken in the usual way.
Website:
All members will have received new login details for the new website from Kevin Potter, if members have not received one, then please contact him or JT. All submissions to the website for potential new members will now go to JT directly, and not the Association email, so he can deal with them as they come in. The website is running smoothly, and we urge all members to at least log on and look. If any members want any details added to photos within the gallery, then please contact Kevin and he will add them for you. It is there for you, please use it!
AOB:
Committee Vacancy:
Due to family and other commitments, the committee are looking for someone to replace Trish as the website administrator, Trish, along with Kevin Potter will be able to carry out an extensive hand-over of the site once we have a replacement. This position will be continuously advertised.
Social Media:
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, we do not want any information to be missed. Also, that any Association business should not be discussed outside of the Association, especially non-association social media groups. Can members please not copy and paste any shop items on non-association social media groups. The shop is for the benefit of the membership. If a non-member wishes to purchase anything from the shop, please direct them to JT in the first instance. The Chair would also like to reiterate members conduct on social media as per page 15 of the Association Constitution & Rules.
JT raised the idea of the association having its own zoom account, this will make life easier for committee meetings and for new committee members – meaning they will not have to have their own account to join a meeting. JT will investigate pricings and get back to the committee in due course.
AGM & Reunion 2021:
There are no more details regarding this, the invites have been sent out via Facebook Events to those members that are using that platform, and emails have been sent out to those members not using social media. More details will be sent out in the new year. The committee have asked Hargreaves to design an Anniversary Logo, which we now have. This will be available from January and will last 12 months. After which, the ‘Anniversary’ part of the logo will be dropped, and that logo will then join the portfolio.
The committee are still looking for ideas for some form of memento that would not break the bank, and all would be happy to receive to commemorate the occasion. Any ideas, please forward to the committee for discussion.
Cenotaph 2020:
Although the parade was cancelled, the treasurer had put a video onto the association Facebook page that was taken by the AAW of Mr Duncan Macintosh laying the purple wreath and Guardians poem at the AAW Memorial.
The Committee would like to wish all the members and families a very Merry Christmas and a Happy New Year, and hopefully, things might be back to normal come May. The committee will now break until the end of January.
Diary Dates:
Kilkeel Parade – TBC
AGM & Reunion 2021 – Weekend of 1st / 2nd May 2021
With no further business, the meeting finished at 20:25 hours.
The next meeting will take place Sunday 31st January 2021
25th October 2020
The meeting was opened at 19:45 hours.
The following members were present: S Casey (Chair), L Jenkins (Vice Chair), J Tucker (Treasurer/Shop Admin), T Clegg (website admin), A Brown (Events/General) and S Yates (NMA Liaison)
The following apologies were accepted on behalf of M Newton (Secretary), F Lowe (Welfare)
Previous Minutes:
There were two outstanding discussions, which were the plans for the 2021 AGM & Reunion and the proposed NMA changes – Mr Steve Yates was invited to talk about the NMA proposals, everything else was passed as a true and accurate record
Guest Speaker:
Mr Steve Yates explained about his proposed plan to
a) Enhance the memorial with sculptures of two breeds of dog
b) Perpetuity Maintenance Agreement for 20yrs
The committee raised their concerns about the breeds of dog that have been proposed, however through discussion agreed that the two breeds should be the GSD and Labrador. The committee also voiced their concerns over the proposed prices, Steve explained about the costings and gave the committee ideas over raising the funds to pay for this, this will be done over time and will not be imminent. The committee also raised the idea of a Unit history plaque placed at the memorial, so that visitors would understand the history of the memorial, this was received well and will be investigated. As to the 20yr perpetuity maintenance plan, this will be investigated further down the line, as the association is slowly growing, and the funds are available for annual payments. Steve then sent the committee members a link to view the proposed sculpturers work. The proposal of the sculptures will be down to the membership at the next AGM. If members could email their responses to this, to the association email address
aduniravc@hotmail.co.uk . All information will be collated and presented at the 2021 AGM.
Chair:
The Chair briefly spoke about the ongoing situation in the UK. He would like to convey his best to all the members and their families at this present time. He would like to welcome Mr Stephen Wrigley to the Association.
Vice:
The Vice will continue to carry out legacy work, his email will be changing shortly, so therefore will not be collating any information until we have confirmation of his email change. He also added ideas to the NMA Sculpture discussion on behalf of Mr John Corbin.
Secretary:
Nothing to add.
Events/General:
Nothing to add.
Treasurer / Shop:
Membership is sitting at 193, although the membership number tallies 200, there are a number of ‘retired numbers’ of those members that have passed and their number will not be re-issued. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if you are able to, if not PayPal will take 3% of that payment, meaning the association will lose funds.
Shop Stock:
JT has taken stock of new shop items; namely key rings, they are on the website shop page and are now available to purchase. those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
JT would like to remind all that there has been a price increase in certain items within the clothing range. These items will be costed at the time of JT being invoiced; he will give as much advance notice to the buying member.
JT has taken stock of a limited number of ‘Association style’ reusable facemasks, they will be on a ‘first come first serve’ basis and they will be priced at £10.
JT has now ordered all the wreaths for November. For those members that want to purchase a purple wreath, can they contact Mrs Iris Thompson-Burton directly. They will be responsible for paying themselves. The Association will supply the ADU NI centre piece for these wreaths.
Association funds (as at 25/10/20) £2496.85
JT has been informed by the Nationwide Building Society that all the Trustee Treasurer Accounts will be closing in the next 12 months, to that end, he has been advised to open an online business account. He is looking into this, as it may present problems for those members that send cheques etc. He will explore other banks to see if there are any other options available. He will keep everyone updated. Payments are still being taken in the usual way.
Website:
All members will have received new login details for the new website from Kevin Potter, if members have not received one, then please contact him or JT. All submissions to the website for potential new members will now go to JT directly, and not the Association email, so he can deal with them as they come in. The website is running smoothly, and we urge all members to at least log on and look. If any members want any details added to photos within the gallery, then please contact Kevin and he will add them for you. It is there for you, please use it!
AOB:
Committee Vacancy:
Due to family and other commitments, the committee are looking for someone to replace Trish as the website administrator, Trish, along with Kevin Potter will be able to carry out an extensive hand-over of the site once we have a replacement. This position will be continuously advertised.
Social Media:
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, we do not want any information to be missed. Also, that any Association business should not be discussed outside of the Association, especially non-association social media groups. Can members please not copy and paste any shop items on non-association social media groups. The shop is for the benefit of the membership. If a non-member wishes to purchase anything from the shop, please direct them to JT in the first instance. The Chair would also like to reiterate members conduct on social media as per page 15 of the Association Constitution & Rules.
AGM & Reunion 2021:
There are no more details regarding this, the invites have been sent out via Facebook Events to those members that are using that platform, and emails have been sent out to those members not using social media. More details will be sent out in the new year. The committee have asked Hargreaves to design an Anniversary Logo, which we now have. This will be available from January and will last 12 months. After which, the ‘Anniversary’ part of the logo will be dropped, and that logo will then join the portfolio.
The committee received an idea to boost attendance for next years reunion/AGM in the form of a commissioned 10yr malt, due to cost and the fact that every member would be entitled to receive this, we thought that this would be far too expensive, however the idea hasn’t been totally ruled out, we would welcome ideas for some form of memento that wouldn’t break the bank that all would be happy to receive to commemorate the occasion.
Cenotaph 2020:
As you will now know, the Cenotaph has been cancelled. Mr Duncan Macintosh has kindly volunteered to lay our AAW Purple Wreath and Guardians Poem at the AAW Memorial. There will be a representative at the AAW Memorial to take pictures of this, which will be great exposure for the Association.
Diary Dates:
Cenotaph Parade – Sunday 8th November 2020 (cancelled)
AGM & Reunion 2021 – Weekend of 1st / 2nd May 2021
With no further business, the meeting finished at 21:30 hours.
The next meeting will take place Sunday 29th November 2020
30th August 2020
The meeting was opened at 20:05 hours.
The following members were present: S Casey (Chair), L Jenkins (Vice Chair), J Tucker (Treasurer/Shop Admin) and T Clegg (website admin)
The following apologies were accepted on behalf of M Newton (Secretary), F Lowe (Welfare) and A Brown (Events/General)
Previous Minutes:
Nothing was required to be actioned and the minutes were passed as a true and accurate record
Chair:
The Chair briefly spoke about the ongoing situation in the UK. He would like to convey his best to all the membership and hope that all are well in this current situation. The reunion is still on track for the weekend of the 26th/27th September, with much of the planning complete. The Chair, on behalf of the Association also passed his condolences to the families of Gordon Shade, Robin Hoskins and Davie Tate who have sadly passed away recently. He would also like to welcome Barry Hudson to the Association.
Vice:
The Vice passed details on regarding Association Legacy and would like to again remind all members to contact him with their thoughts/ideas. He would prefer this not to be on an open forum at this minute despite the debate that was held on a non-association social media page. His email is as follows: larryjrosyth@aol.com . This will be discussed again at the AGM.
Secretary:
Nothing to add.
Events/General:
There might be a possibility that Andy may not be able to attend this year’s Cenotaph, if this is the case, the leads will be passed to another member prior to this.
Treasurer / Shop:
Membership is sitting at 191, although the membership number tallies 199, there are a number of ‘retired numbers’ of those members that have passed and their number will not be re-issued. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if you are able to, if not PayPal will take 3% of that payment, meaning the association will lose funds. Can those members that are still required to pay their subs please do so before the summer break. If there are any members struggling because of the current situation, please speak to JT direct. Those members that have not paid for their reunion tickets will be asked to do so at the reunion prior to the AGM. (JT has a list)
Shop Stock:
JT has taken stock of new shop items; they are on the website shop page and are now available to purchase. The Guardian Plaques are now available again now that the supplier has reopened. There are also two new logos, that have been added to the association Portfolio, these logos will also be available in Car Window sticker form. For those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
JT would like to remind all that there has been a slight price increase in two items within the clothing range, the Cool Plus polo shirts will now be £22, and the Cotton equivalent will be £17. Hargreaves are now operating again, so JT is now taking clothing orders, please use the information on the website shop page and contact JT with your order. JT will talk in detail about changes that will be coming at the AGM.
JT has now more mugs in stock. ‘Snapper’ style and a limited number of Brigade Wagtail and Groundhog designs, (5 of each totalling 30), the designs have been taken from the association portfolio. He also has 30 Thermal mugs – 15 Silver and 15 white which are available for purchase via the website. JT has now taken stock of 50 ‘Association style’ reusable facemasks, they will be on a ‘first come first serve’ basis at the reunion, they will be priced at £10, Priority will be for those at the reunion, any left over will then go out for general sale to the rest of the membership.
JT is awaiting the RBL warehouse reopening, so that he can purchase wreaths for November. For those members that want to purchase a purple wreath, can they contact Mrs Iris Thompson-Burton directly. They will be responsible for paying themselves. The Association will supply the ADU NI centre piece for these wreaths.
Association funds (as at 30/08/20) £3,274.61
JT has been informed by the Nationwide Building Society that all the Trustee Treasurer Accounts will be closing in the next 12 months, to that end, he has been advised to open an online business account. He is looking into this, as it may present problems for those members that send cheques etc. He will explore other banks to see if there are any other options available. He will keep everyone updated. Payments are still being taken in the usual way.
Website:
All members will have received new login details for the new website from Kevin Potter, if members have not received one, then please contact him or JT. All submissions to the website for potential new members will now go to JT directly, and not the Association email, so he can deal with them as they come in. The website is running smoothly, and we urge all members to at least log on and look. If any members want any details added to photos within the gallery, then please contact Kevin and he will add them for you. It is there for you, please use it!
AOB:
Committee Vacancy:
Due to family and other commitments, the committee are looking for someone to replace Trish as the website administrator, Trish, along with Kevin Potter will be able to carry out an extensive hand-over of the site once we have a replacement. This position will be spoken about in detail at the AGM.
Social Media:
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, we do not want any information to be missed. Also, that any Association business should not be discussed outside of the Association, especially non-association social media groups. Can members please not copy and paste any shop items on non-association social media groups. The shop is for the benefit of the membership. If a non-member wishes to purchase anything from the shop, please direct them to JT in the first instance. The Chair would also like to reiterate members conduct on social media as per page 15 of the Association Constitution & Rules.
AGM & Reunion 2020:
Invitations have been sent out to all via Facebook Events. for those not on Facebook, those members will be emailed accordingly. The AGM will be Saturday 26th September and will be held at 3.30pm in the RBL. The reasoning for the change is that the conference room is now being used for storage, we have been offered the breakfast area, but feel it is not appropriate to discuss association business in front of other hotel guests. Breakfast at the hotel is in the form of a grab bag, however, the Toby down the road does a breakfast service as does MacDonald’s if members want to use that instead, also the RBL will do breakfast also, it just needs prior notice. The Memorial Service will be Sunday 27th September (timings to be confirmed) at the NMA. JT has spoken to Alrewas RBL and they are happy to accommodate us, as they have measures in place. All planning is complete, we still require a small number of auction items. The agendas will be sent to all within the guidelines of the Constitution and Rules. Once this is done, any queries that members want to put forward to the committee, can then be done. On a final note, AGM etiquette will be implemented this year, all will be explained at the beginning of the AGM, so there is no free for all, and a measure of discipline is upheld. The stick this year will be Mr John Hilson, who has kindly volunteered to take the parade, due to the original recipient not being able to participate due to the ongoing situation.
JT has been in contact in August/Sept with the Manageress of Alrewas RBL to finalise details for the reunion, as the committee are now better placed to make decisions. All is finalised, numbers are complete. The catering will be in the form of a BBQ, as social distancing will be easier, although, as the alcohol increases, I am sure the distances will become decrease, we are all adults and will deal with it.
The NMA has strict protocols and guidelines for parades/events. You would have seen (those on fb) the criteria they have posed. It has made life difficult, but not impossible, so if JT asks for extra details, please bear with him, as the planning must be meticulous. JT will brief all members at the AGM and distribute car passes for all vehicles.
AGM & Reunion 2021:
Planning for the 2021 AGM & Reunion at Melton Mowbray has also taken place, this venue has been chosen as it will be the reformed Associations 10th Anniversary. The dates are Saturday 1st May-Sunday 2nd May 2021. Locations are being looked at for the AGM and Reunion, and a suitable location for the Memorial Service – all to be confirmed. As it is an anniversary, the committee are looking towards more of a formal regimental style dinner, with the option of dressing down for the evening’s entertainment, at the moment, it is an option, but the committee will engage with the membership at the next AGM to thrash out the finer details, so that we can confirm and book everything that is required for the 2021 AGM. Trish has now received details and will brief all members at the AGM.
The committee received an idea to boost attendance for next years reunion/AGM in the form of a commissioned 10yr malt, due to cost and the fact that every member would be entitled to receive this, we thought that this would be far too expensive, however the idea hasn’t been totally ruled out, we would welcome ideas for some form of memento that wouldn’t break the bank that all would be happy to receive to commemorate the occasion.
Cenotaph 2020:
JT is still awaiting confirmation of the parade. The association is registered. We can expect a very downscaled attendance this year, so it is a wait out now. Mr Duncan Macintosh has kindly volunteered to lead our contingent as the original recipient is unable to attend. Hopefully, things will be back to normal for next year. JT will also email the Animals at War (AAW) organiser and send them a copy of the Guardians as this is being incorporated within this years’ service. A copy of the Guardians will also be present and read and left with our wreath as we do at our Annual Memorial Service.
Diary Dates:
AGM & Reunion – Weekend of 26th / 27th September 2020 TBC
Cenotaph Parade – Sunday 8th November 2020
With no further business, the meeting finished at 21:30 hours.
The next meeting will take place at the AGM 26th September 2020
The meeting was opened at 18:35 hours.
The following members were present: S Casey (Chair), L Jenkins (Vice Chair), J Tucker (Treasurer/Shop Admin) and A Brown (Events/General)
The following apologies were accepted on behalf of M Newton (Secretary), T Clegg (website admin) and F Lowe (Welfare).
Previous Minutes:
Nothing was required to be actioned and the minutes were passed as a true and accurate record
Chair:
The Chair briefly spoke about the current situation in the UK. He would like to convey his best to all the membership and hope that all are well in this current situation. The reunion is still on track for the weekend of the 26th/27th September; however, the committee will keep an eye on the advice which is now changing daily from the government. It is an individual decision for each member to decide if they still want to attend the reunion (those that are down to attend). The Chair would like to thank Mr Stephen Yates for his continued liaison work with the NMA. He would also like to welcome Glen McCartney to the Association.
Vice:
The Vice passed details on regarding Association Legacy and would like to again remind all members to contact him with their thoughts/ideas. He would prefer this not to be on an open forum at this minute despite the debate that was held on a non-association social media page. His email is as follows: larryjrosyth@aol.com . This will be discussed again at the AGM.
Secretary:
Nothing to add.
Events/General:
If the reunion goes ahead in September, Andy will be able to attend, so there will be no problem with the leads, if there is a problem then he will put a shout out for assistance. There might be a possibility that Andy may not be able to attend the Cenotaph, if this is the case, the leads will be passed to another member prior to this.
Treasurer / Shop:
Membership is sitting at 190, although the membership number tallies 197, there are a number of ‘retired numbers’ of those members that have passed and their number will not be re-issued. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if you are able to, if not PayPal will take 3% of that payment, meaning the association will lose funds. Can those members that are still required to pay their subs please do so before the summer break. If there are any members struggling because of the current situation, please speak to JT direct. There is no requirement as this stage to pay for any reunion tickets.
Shop Stock:
JT has taken stock of some new shop items; they are on the website shop page and are now available to purchase. The Guardian Plaques are now available again now that the supplier has reopened. There are also two new logos, that have been added to the association Portfolio, these logos will also be available in Car Window sticker form. For those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
JT would like to remind all that there has been a slight price increase in two items within the clothing range, the Cool Plus polo shirts will now be £22, and the Cotton equivalent will be £17. Hargreaves are now operating again, so JT is now taking clothing orders, please use the information on the website shop page and contact JT with your order.
JT spoke about purchasing more mugs, he is awaiting another 10 of the ‘Snapper’ style and a limited number of Brigade Wagtail and Groundhog designs, ( 5 of each totalling 30), the designs will be taken from the association portfolio. There will also be 30 Thermal mugs – 15 Silver and 15 white available shortly.
JT is awaiting the RBL warehouse reopening, so that he can purchase wreaths for November. For those members that want to purchase a purple wreath, can they contact Mrs Iris Thompson-Burton directly. They will be responsible for paying themselves. The Association will supply the ADU NI centre piece for these wreaths.
Association funds (as at 28/06/20) £3,236.56.
JT has been informed by the Nationwide Building Society that all the Trustee Treasurer Accounts will be closing in the next 12 months, to that end, he has been advised to open an online business account. He is looking into this, as it may present problems for those members that send cheques etc. He will explore other banks to see if there are any other options available. He will keep everyone updated. Payments are still being taken in the usual way.
Website:
All members will have received new login details for the new website from Kevin Potter, if members have not received one, then please contact him or JT. All submissions to the website for potential new members will now go to JT directly, and not the Association email, so he can deal with them as they come in. The website is running smoothly, and we urge all members to at least log on and look. If any members want any details added to photos within the gallery, then please contact Kevin and he will add them for you. It is there for you, please use it!
AOB:
Committee Vacancy:
Due to family and other commitments, the committee are looking for someone to replace Trish as the website administrator, Trish, along with Kevin Potter will be able to carry out an extensive hand-over of the site once we have a replacement.
Social Media:
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, we do not want any information to be missed. Also, that any Association business should not be discussed outside of the Association, especially non-association social media groups. Can members please not copy and paste any shop items on non-association social media groups. The shop is for the benefit of the membership. If a non-member wishes to purchase anything from the shop, please direct them to JT in the first instance. The Chair would also like to reiterate members conduct on social media as per page 15 of the Association Constitution & Rules.
AGM & Reunion 2020:
Invitations have been sent out to all via Facebook Events. for those not on Facebook, those members will be emailed accordingly. The AGM will be Saturday 26th September and will be held in the conference suite at the Holiday Inn Express at Burton on Trent at 3pm and then afterwards at the RBL Alrewas. The Memorial Service will be Sunday 27th September starting at 11am at the NMA. JT has spoken to Alrewas RBL and they are hoping that they will be open to accommodate us, however we will continue to monitor government guidelines as opposed to social gatherings. All planning is complete, we still require a small number of auction items. The agendas will be sent to all within the guidelines of the Constitution and Rules. Once this is done, any queries that members want to put forward to the committee, can then be done. On a final note, AGM etiquette will be implemented this year, all will be explained at the beginning of the AGM, so there is no free for all, and a measure of discipline is upheld.
Hopefully, all members that had booked accommodation for the reunion have now rescheduled or cancelled with the minimum of fuss, although we know some members had difficulties with getting through, price changes etc. This should all now be sorted. JT has rebooked the RBL, NMA and buglers and the conference room. Everything is in place; it is just a waiting game now. There is no requirement for any members to pay for tickets at this stage. JT will give members a reminder, if the reunion is to go ahead, if not, then those that have paid can be either reimbursed or their payments carry over to 2021. This will be the same for any members that have already paid their ticket monies and cannot attend in September. If the reunion is unable to go ahead in September, then it will be cancelled.
The committee briefly discussed the option in the event of the hotel being open in September, and the RBL being closed, the AGM can still be held in the confines of the hotel, and there is bar facilities, a bit more expensive, but at least the association can meet and get the politics out of the way. We are hoping all will be open for business, but we will continue to monitor the guidelines.
JT will be in contact in August with the Manageress of Alrewas RBL to finalise details for the reunion, as the committee will be better placed to make decisions. There will be a push for numbers from the start of August.
AGM & Reunion 2021:
Planning for the 2021 AGM & Reunion at Melton Mowbray has also taken place, this venue has been chosen as it will be the reformed Associations 10th Anniversary. The dates are Saturday 1st May-Sunday 2nd May 2021. Locations are being looked at for the AGM and Reunion, and a suitable location for the Memorial Service – all to be confirmed. As it is an anniversary, the committee are looking towards more of a formal regimental style dinner, with the option of dressing down for the evening’s entertainment, at the moment, it is an option, but the committee will engage with the membership at the next AGM to thrash out the finer details, so that we can confirm and book everything that is required for the 2021 AGM. This has been put on hold due to the RBL being closed.
Cenotaph 2020:
JT has received notification from the RBL that they are still planning to hold the Cenotaph parade in November subject to government guidelines of course. He has registered the association and applied for 40 tickets, so he will be now taking names. If this still goes ahead and the Reunion does not, then the Stick (Yvonne H) will be loaned one for the parade and will be presented hers at the next AGM. JT will also email the Animals at War (AAW) organiser and send them a copy of the Guardians as this is being incorporated within this years’ service. A copy of the Guardians will also be present and read and left with our wreath as we do at our Annual Memorial Service.
Diary Dates:
AGM & Reunion – Weekend of 26th / 27th September 2020 TBC
Kilkeel Parade – (3pm at Fire Station) TBC – Awaiting new dates
Cenotaph Parade – Sunday 8th November 2020
With no further business, the meeting finished at 19:20 hours.
The next meeting will take place Sunday 30th August 2020
The meeting was opened at 20:05 hours.
The following members were present: S Casey (Chair), J Tucker (Treasurer/Shop Admin), and A Brown (Events/General)
The following apologies were accepted on behalf of L Jenkins (Vice Chair), M Newton (Secretary), T Clegg (website admin) and F Lowe (Welfare).
Nothing was required to be actioned and the minutes were passed as a true and accurate record
The Chair briefly spoke about the current situation in the UK. He would like to convey his best to all the membership and hope that all are well in this current situation. The reunion is still on track for the weekend of the 26th/27th September; however, the committee will keep an eye on the advice which is now changing daily from the government. It is an individual decision for each member to decide if they still want to attend the reunion (those that are down to attend). He would also like to pass his condolences on behalf of the Association to Gordon Shade on the passing of his wife Pat. On a final note, he would like to welcome 17 new members to the Association.
The Vice passed details on regarding Association Legacy and would like to again remind all members to contact him with their thoughts/ideas. He would prefer this not to be on an open forum at this minute despite the debate that was held on a non-association social media page. His email is as follows: larryjrosyth@aol.com
Nothing to add.
If the reunion goes ahead in September, Andy will be able to attend, so there will be no problem with the leads, if there is a problem then he will put a shout out for assistance.
Membership is sitting at 189, although the membership number tallies 196, there are a number of ‘retired numbers’ of those members that have passed and their number will not be re-issued. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if you are able to, if not PayPal will take 3% of that payment, meaning the association will lose funds. Can those members that are still required to pay their subs please do so before the summer break. There is still 30+ members left to pay their subs, if there are any members struggling because of the current situation, please speak to JT direct. There is no requirement as this stage to pay for any reunion tickets.
JT has taken stock of some new shop items; they are on the website shop page but will not become available yet. He also has proofs for some potential new items, again, these can be viewed on the shop page. For those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
JT asked the committee to consider a slight price increase in two items within the clothing range, the Cool Plus polo shirts will now be £22, and the Cotton equivalent will be £17. He has been in contact with Hargreaves and they are operating with skeleton staff, but not producing anything, but they are still taking orders for when they do reopen fully. There might have to be a price increase within the whole clothing range depending on Hargreaves raising their prices once we return to normality but will keep the members informed on his findings. JT is awaiting the final confirmation on the proofs of the two new logos, once he receives them, they will be added to the portfolio on the website and the members will be shown. He will also contact Atlantic Coast to have Car Stickers made in both logos, adding to our range. JT is hoping to have a shop order in before the end of June, again, awaiting confirmation from Hargreaves.
JT spoke about purchasing more mugs, he is looking another 10 of the ‘Snapper’ style and a limited number of Brigade Wagtail and Groundhog designs, these will be taken from the association portfolio. If anyone wants to see any different designs, please contact him.
JT is awaiting the RBL warehouse reopening, so that he can purchase wreaths for November. For those members that want to purchase a purple wreath, can they contact Mrs Iris Thompson-Burton directly. They will be responsible for paying themselves. The Association will supply the ADU NI centre piece for these wreaths.
Association funds (as at 31/05/20) £3,916.45.
JT has been informed by the Nationwide Building Society that all the Trustee Treasurer Accounts will be closing in the next 12 months, to that end, he has been advised to open an online business account. He is looking into this, as it may present problems for those members that send cheques etc. He will explore other banks to see if there are any other options available. He will keep everyone updated. Payments are still being taken in the usual way.
The Association liability insurance is due (£197.31) as is the web admin laptop (£70). This will be paid once invoices come in.
All members will have received new login details for the new website from Kevin Potter, if members have not received one, then please contact him or JT. All submissions to the website for potential new members will now go to JT directly, and not the Association email, so he can deal with them as they come in. The website is running smoothly, and we urge all members to at least log on and look. If any members want any details added to photos within the gallery, then please contact Kevin and he will add them for you. It is there for you, please use it!
Committee Vacancy:
Due to family and other commitments, the committee are looking for someone to replace Trish as the website administrator, Trish, along with Kevin Potter will be able to carry out an extensive hand-over of the site once we have a replacement.
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, we do not want any information to be missed. Also, that any Association business should not be discussed outside of the Association, especially non-association social media groups. Can members please not copy and paste any shop items on non-association social media groups. The shop is for the benefit of the membership. If a non-member wishes to purchase anything from the shop, please direct them to JT in the first instance. The Chair would also like to reiterate members conduct on social media as per page 15 of the Association Constitution & Rules.
Invitations have been sent out to all via Facebook Events. for those not on Facebook, those members will be emailed accordingly. The AGM will be Saturday 26th September and will be held in the conference suite at the Holiday Inn Express at Burton on Trent at 3pm and then afterwards at the RBL Alrewas. The Memorial Service will be Sunday 27th September starting at 11am at the NMA. JT has spoken to Alrewas RBL and they are hoping that they will be open to accommodate us, however we will continue to monitor government guidelines as opposed to social gatherings. All planning is complete, we still require a small number of auction items. The agendas will be sent to all within the guidelines of the Constitution and Rules. Once this is done, any queries that members want to put forward to the committee, can then be done. On a final note, AGM etiquette will be implemented this year, all will be explained at the beginning of the AGM, so there is no free for all, and a measure of discipline is upheld. Hopefully, all members that had booked accommodation for the reunion have now rescheduled or cancelled with the minimum of fuss, although we know some members had difficulties with getting through, price changes etc. This should all now be sorted. JT has rebooked the RBL, NMA and buglers and the conference room. Everything is in place; it is just a waiting game now. There is no requirement for any members to pay for tickets at this stage. JT will give members a reminder, if the reunion is to go ahead, if not, then those that have paid can be either reimbursed or their payments carry over to 2021. This will be the same for any members that have already paid their ticket monies and cannot attend in September. If the reunion is unable to go ahead in September, then it will be cancelled.
The committee briefly discussed the option in the event of the hotel being open in September, and the RBL being closed, the AGM can still be held in the confines of the hotel, and there is bar facilities, a bit more expensive, but at least the association can meet and get the politics out of the way. We are hoping all will be open for business, but we will continue to monitor the guidelines.
AGM & Reunion 2021:
Planning for the 2021 AGM & Reunion at Melton Mowbray has also taken place, this venue has been chosen as it will be the reformed Associations 10th Anniversary. The dates are Saturday 1st May-Sunday 2nd May 2021. Locations are being looked at for the AGM and Reunion, and a suitable location for the Memorial Service – all to be confirmed. As it is an anniversary, the committee are looking towards more of a formal regimental style dinner, with the option of dressing down for the evening’s entertainment, at the moment, it is an option, but the committee will engage with the membership at the next AGM to thrash out the finer details, so that we can confirm and book everything that is required for the 2021 AGM. This has been put on hold due to the current situation.
JT has received notification from the RBL that they are still planning to hold the Cenotaph parade in November subject to government guidelines of course. He has registered the association and applied for 40 tickets, so he will be now taking names. If this still goes ahead and the Reunion does not, then the Stick (Yvonne H) will be loaned one for the parade and will be presented hers at the next AGM. JT will also email the Animals at War (AAW) organiser and send them a copy of the Guardians as this is being incorporated within this years’ service. A copy of the Guardians will also be present and read and left with our wreath as we do at our Annual Memorial Service
AGM & Reunion – Weekend of 26th / 27th September 2020 TBC
Kilkeel Parade – TBC – Awaiting new dates
Cenotaph Parade – Sunday 8th November 2020
With no further business, the meeting finished at 20:45 hours.
The next meeting will take place Sunday 28th June 2020
15th March 2020
Nothing was required to be actioned and the minutes were passed as a true and accurate record
There was a mistake on the December minutes – Melton Mowbray Reunion 2021 is not the Former Units 50th Anniversary but the reformed Associations 10th Anniversary.
30th June 2019
The meeting was opened at 20:05 hours.
The following members were present: S Casey (Chair), L Jenkins (Vice Chair), J Tucker (Treasurer/Shop
The following apologies were accepted on behalf of T Clegg (Website Admin) and M Newton (Secretary) and
A Brown (Events/General).
Previous Minutes:
All actioned – Wash-up from AGM weekend
Chair:
The Chair would like to welcome three new members to the Association; Bernie Evans, Richard Thornby and Barry O’Connell. He spoke about the progress which has been made regarding the NMA and the newly formed Liaison Team. It was discussed about the refurbishment work on and around the Memorials and all agreed that the quotes that we have received are adequate and once a start date is confirmed, payment will be made for all work required. Can he also remind all that the Committee are now on a Summer Break and will be back in business September. Any enquiries will be dealt with at the next skype meeting.
Vice:
The Vice spoke about the Association Legacy and would like to remind all members to contact him with their thoughts/ideas. He would prefer this not to be on an open forum at this minute. His email is as follows: larryjrosyth@aol.com
Secretary:
Just to remind Mr S Yates to email him all correspondence regarding the NMA – m_newton@hotmail.com
Events/General:
Nothing to add.
Treasurer / Shop:
Membership is sitting at 168, with 5 members still outstanding to pay for their membership. They have been contacted and am awaiting payment. Can he remind all members when paying through PayPal to tick ‘Family and Friends’ if not PayPal will take 3% of that payment, meaning the association will lose funds.
Shop Stock:
John is awaiting back orders from Hargreaves and 2x Guardian Plaques. Once received, he will post out the remaining orders. John spoke about individual shop orders that are larger than others, there will be a bigger postage charge for the individual ordering as their order has to go through Parcel Force and not the usual postage system. The Guardian Plaques have been well received, there have been pictures put onto the Facebook Group page for all to see, so if you require one, please don’t hesitate to order. Can he also remind members that clothing orders are quarterly, any orders outside this will be added to the next coming order as carriage fees are added making the individual order more expensive. The next Clothing Order will be taken 1st September.
For those members still looking to purchase their own leads the details are as follows: Peter Clayton: 01493 701232 / 07919 285699.
Association funds (as at 30/06/19) £4,759.10.
Website:
The new website is being constructed as we speak, however there is no date for completion.
NMA Update:
Mr Steve Yates has been in contact with the NMA and has attended meetings with them. A new Maintenance Contract has been produced and has been signed. We have also received quotes for refurbishment of the area, and the plaque and are awaiting a quote for two new bench plaques. This is ongoing but are definitely heading in the right direction.
Chiron Calling:
The cut-off date for last submissions of articles for the RAVC magazine is 9th September
Social Media:
Following on from the previous minutes regarding non-association posts on the members Facebook page, can the Chair please reiterate that all posts are subject to approval, as the website is still down, we do not want any information to be missed.
Remembrance Weekend:
John is awaiting the confirmation of tickets (40). Once received he will be able to start submitting names and details. We have only got 22 names so far, so if anyone else wants to attend this year, let him know asap. All wreaths have been ordered and received, apart from the Purple ones, which are being made. The committee will be looking at reducing the number of wreaths for November. This will be discussed at the AGM.
Diary Dates:
DAC Open Day – Saturday 20th July. Trish has confirmed timings – 10:00-16:00
Op Banner 50 – NMA-Wednesday 14th August
Op Banner 50th Anniversary weekend-Lisburn – Saturday 17th August
NIVETS – Saturday 14th September (from 11.30hrs)
Cenotaph – Sunday 10th November.
With no further business, the meeting finished at 21:30 hours.
The next meeting will take place on Sunday 29th September